News

We empower visionaries to lead meaningful brands.

Preparing for Vacation: A Checklist for When You’re Away

vacation communication_news

This is our favorite time of year. You can feel it in the air every morning when you walk outside. Pretty soon, school bus traffic will slow to a trickle after the kids are let out for summer vacation. Summertime is upon us. It’s time for a much needed vacation. Maybe a trip to the mountains this year or a cruise. You’re ready for one.

Planning for Your Absence

It’s been months since an official day off and nearly half a year since the holidays. You’ve made your reservations, coordinated pet care, shopped for the essentials. Now, it’s time to plan for your absence at work.

One of the best ways to have a great vacation is to feel reassured that everything back at the office has been taken care of, because you don’t want to be thinking about work while on vacation. You need some well-deserved rest and relaxation. That’s why we have compiled a checklist for you to follow, just to help you stay organized and ready for adventure.

Vacation Checklist

☐ Prioritize your workload. This may seem like a no brainer, but low priority projects have a way of creeping in and taking too much of your time. Plus, make sure to write it all down.

☐ Take a look ahead. Planning your return is as important as stepping away. Adjust your calendar and be strategic with your scheduling.

☐ Schedule a buffer. Try to leave a couple hours open before you leave and keep a couple open when you return.

☐ Let your colleagues know. If you give everyone notice far enough in advance, then they can adjust their calendar, too. This is even more helpful when working on teams or in committees.

☐ Contact high-priority clients a week before you leave. Reach out and let them know where you’ll be and who they can get in touch with if they need anything.

☐ Prepare a return agenda. Your head will be fuzzy, but in a good way. You’ll have vacation on your brain. We’ve all been there. Plan ahead and be ready or else you’ll get overwhelmed.

☐ Let everyone know your availability. Work continues even while you’re on vacation. Taking a work-related call can be a necessary, minor disruption. Make sure your colleagues have a number to reach you and let them know days and times when you’ll be available. Also, let them know when you’ll be disconnected.

☐ Set up your Backup. Who’s covering for you while you’re gone? Make sure they are aware of your projects, how to handle emergencies, and when they should contact you.

☐ A list of tips. Providing your backup with a list of tips can save them time and reduce frustration.

☐ Put in a little extra time. Adding an hour or two a day can tie up loose ends and save you a lot of headaches after your return.

☐ Clean up. A cluttered desk will make it harder for your backup to help you. Organize your files and tidy up around your office. Don’t forget to water the plants.

☐ Archive and back up files. Make sure all of your files and emails are backed up and available.

☐ Out of office. Set up your out of office messages. Customize your auto-reply and voicemail to reflect the dates you’ll be away and your backup’s name and contact information.

☐ Brain dump. You may want to quickly type out a list of notes before you leave. This will help you get back into the swing of things when you return.

☐ Say good-bye to everyone!

Planning to Have Fun

It’s always important to work with your colleagues prior to leaving the office. You may need to delegate tasks while you’re away. Also, having an emergency plan in place is needed most when you’re out of the country, sippin’ cocktails on that cruise of a lifetime, where there’s no internet or phone service. We hope you have a great vacation!